activeCollab 2: Documents Module

After Incoming Mail and improved Pages module, we have another handy activeCollab 2 feature to present - Documents. This addition allows you to upload files and post text documents that are available globally.

One might ask: “Why do you need a separate feature for document posting when you have the Files tab in projects?” The answer is simple - itʼs a place where you can publish documents that will be available to everyone, not just people who are working on a particular project.

Like Files, this section displays icons next to the document name to describe it. If you uploaded an image, system will display small image preview instead of type icon. Documents can be grouped by category and you can "pin" important documents to the top of the list. Visibility, email notifications and category management are working the same way as they do in Files.

Unlike Files, Documents are available on a higher level, outside any of the projects. Everyone with the right kind of permission can access them.

Documents can be uploaded from your computer or created on the spot as simple text documents. Uploaded documents are available for download only, while text documents can be opened and read directly there, in Docs section.

Whether user can or can't see a document depends directly on the Role that person has. If user is allowed to see private objects, she will see all of the documents, but if she donʼt have that permission, she will have access only to documents that are marked as Normal. This is handy if you wish to hide some documents from specif groups of people.

Documents feature is designed to be simple and easy to use, and we hope youʼll like it and find it useful.