If you are one of our dedicated customers who have been using activeCollab for years, or a person who likes to create many different projects for every idea that pops up to your mind, you must have a pile of projects and files stored in your activeCollab. In general activeCollab is good at handeling a large portions of data, but overcrowded system can cause problems with search, backup and its overal performance.
There is a handy tool that can help you in such case. It's called Project Exporter.
Use this module to export projects you no longer need in the system, but would like to keep a reference of. Project Exporter will create a set of static, HTML files that can be accessed without activeCollab, so you can archive them, burn them to a disk, send them to a client, etc. When you have an export created like this, you can simply remove that project from activeCollab and you will make a room for a new project and files!
Project that has been removed from activeCollab is no longer available through the system's search. If you want to create an archive of projects that's searchable, here's a simple way t do that: just save all of your exports to a single folder on your desktop computer. Modern operating systems such is Mac OS X and Windows 7 are great at searching through files, so you can use their search facilities to go through old projects and find the information that you are looking for when needed.
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