Time

activeCollab also comes with a handy tool that makes it easy for people to log how much time they have spent working on any project or task, as well as what they were doing and when. This information can then be gathered together by activeCollab and displayed as a time report, which can then be used for billing clients or paying employees.

To see all the time logs for a particular project, click the Time project tab. This lists all time records by time of completion, with most recent entries at the top:

Time can be tracked on three levels:

1. By Project.
2. By Ticket.
3. By Task. Tasks can be attached to Tickets, Pages or Checklists.

To track time on a Project directly, visit the Time tab in your Project, and enter the latest update using the form at the top of the page:

If you wish to track time at a Ticket or Task level then click the small clock icon available in the Ticket or Task detail section and insert the amount of time taken in the window that appears. This window also displays the number of hours already tracked for that particular Ticket or Task:

The Time functionality can also be used to generate a range of useful reports from all the time records entered into activeCollab. Different criteria and rules can be used to customise each report to your needs. For example, you could create a report that will list all time that a particular team member has logged for the past week:

To be able to view and create time reports, a person must have the right permissions to do so (in this case, use_time_reports and manage_time_reports). If a user has these permissions, they will see both the Time button in their toolbar and Reports button within the Time project tab:

These tools behave exactly the same, but a single difference: the Time button in the toolbar runs reports against all projects, while Time tab in the project runs reports only for that specific project.

For your convenience, time reports can be exported in a CSV format, which can then easily be imported into any spreadsheet program, such as Excel or Google Docs, for additional processing. You can even create a New Invoice out of these reports by clicking the link in the bottom of the report page.