activeCollab Features

No artificial limitations - manage an unlimited number of projects at any time.

Projects can be copied so you can have "project templates" for common things you work on. This can save you a lot of time that you would waste if you had to define all milestones and tasks from scratch.

Project progress shows you have many tasks are completed and how many are still left to go with a nice little graphic indicator.

Projects can be sorted into project groups. Your clients will see only the groups where they have projects in; other groups will be invisible to them.

Project can optionally be associated with a client company. It will inherit client's logo if no specific project icon is set.

Use Jump to Project widget to quickly jump to any project at any time. You can pin projects to the top of the list for easier access.

Use Files section to upload files, discuss them, upload and compare versions. You can upload and track versions of any file.

Files attached in other project sections are also listed in Files section. They are marked with a little paperclip icon so you can easily spot them.

System generates thumbnails and preview images for JPG, GIF and PNG files.

Files can be sorted in categories and associated with milestones. Both relations are optional.

Tickets are essentially tasks, but their rich features let you use them for many different things, depending on your needs. They are great for tasks that take longer time to get completed, that evolve through time, or in situations when you need the ability to discuss a task with your team or a client.

Tickets can be sorted in categories and associated with milestones. Both relations are optional. When ticket is completed, it's moved to Archive for future reference.

Use subtasks to break a ticket into smaller steps and to execute them one by one. Each subtask can have due date, priority and a list of assignees.

Changes made to a ticket are tracked so you can always know what, when and who made a change.

Tickets support an unlimited number of comments. Use them to discuss a ticket with your colleagues and clients.

People can attach any number of files to a ticket. System will recognize images and create thumbnails. For other types it will use appropriate filetype icons.

Users subscribed to a ticket will receive email notification when it is commented, completed or reopened.

Each project has its own time page where time can be directly tracked on a project. Optionally, the time record can be attached to a ticket or a subtask.

Each time record can be marked as billable or not billable. Additionally, billable hours can be marked as billed. When billed, time record will be crossed over in the list and you can easily filter it out in reports.

Filter time records by date, user and billable / billed status. The filter which you create is reusable and you can run it globally or per project. Filter results can be exported to CSV format and used in your favorite spreadsheet application (like Excel, Numbers etc), or sent to your accountant for further processing.

You can set up information about your company that will be visible on each invoiceю

Set up page format, orientation and colors that you want to use on your Invoices.

Frequently used invoice items can be set up as templates. You may create unlimited number of templates.

Configure all tax rate systems you are working with. There’s no limitation on number of defined tax rates.

Define all currencies that your Invoicing system will support, and work with clients in different countries in different monetary systems without difficulties.

System roles let you specify which areas and functions of system users can have access to. Some of the role permissions are access to administration, ability to manage or create project, manage company user accounts and more.

Project roles are reusable sets of project permissions. Users can have different roles on different projects. If none of already defined project roles work for a specific user on a specific project, then you can use a custom set of permissions instead of defining a new role.

Granular permissions let you precisely set up which sections of a project user have access to and what he or she can do there. Clients see only people they previously worked with and are not aware of anything outside of the projects they are working on.

All activeCollab pages are optimized to print well. Print out assignments or specific task details and bring them to the team meeting with no worries - they look beautiful on paper as well.

Project Exporter lets you export project data as static website that can be uploaded to the server, archived for future reference or for any other purpose that may be suitable for you

activeCollab is modular system. Using modules you can extend or alter system behavior. Most of activeCollab features are already implemented as modules

What makes modules so powerful is the fact that small, fully featured MVC applications operate in activeCollab environment and can interact between each other

You are free to create modules and sell them or offer them for free to the rest of activeCollab community. We encourage our community to share their modules and you can see all of currently available modules at Download section of this website.

API lets you easily integrate activeCollab with other applications. Use it not just to give access to your data to other application, but also to let them work with it, create new records and more.

activeCollab API provides data in XML or JSON format over good old HTTP. All you need to do is to ping a specific URL, say which format you prefer and collect the output.

API can be set as read and write, read only (default setting) or completely disabled. It's your call how much control you want to give to other applications

activeCollab is not a hosted service so you can run it locally, in your network, behind company firewall. System can be installed on server with SSL support so all interaction between you and the software is encrypted.

User passwords are salted and encrypted with SHA1 encryption algorithm.

Public forms that submit data into the system use CAPTCHA protection to prevent SPAM bots to post tickets in your system.

Mobile interface offers low bandwidth interface optimized for smaller screen resolutions. This way you can check the progress of your projects while you are out of the office or on a trip.

Mobile interface works with modern phones without any additional software required. All you need is a phone with a browser that supports XHTML. We recommend iPhone, BlackBerry, Symbian S60 or any phone that can run mobile Opera.

activeCollab mobile interface will detect if you are using iPhone or iPod Touch and will make proper adjustments to be more usable with Touch interfaces.