Backing up activeCollab

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avatar bullynj Jan 26. 2010. 10:10 am #1
I am currently using Active Collab to manage all of my projects, it has been a huge help to me, and has really done well. I love it. I need to make sure I dont loose anything becasue all of my notes, projects, clients etc. communicaet with me through here, how can I back this up regularly? I had one of my programmers install it for me, so I do not know how to do this I could probally ask him but he takes a while to get back to me. Thanks@!
avatar Ilija Studen Staff Jan 26. 2010. 10:18 am #2
Hello,

Thanks, we are glad to hear that you find activeCollab useful.

System ships with a tool that can back up all the data automatically (read more about it here). That will create backups on your server, but we recommend that you download these files from time to time and make local backup as well.
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avatar bullynj Jan 26. 2010. 11:09 am #3
Hi, I installed the backup tool, but how do I know when it backs up? Also, is there anyway for me to make it backup now or will it do it automatically? What are the most important files to backup onto my computer as a local backup?
avatar Ilija Studen Staff Jan 26. 2010. 11:55 am #4
Hello,

If you have Scheduled Tasks configured, backups are created automatically every day when daily scheduled task is triggered. First backup will be created automatically on first trigger - you don't have to do anything.

For you local copy, simply backup files from /work/backup folder when backup gets created by Backup module.

If you wish to create a backup manually, this information is required:

1. Content of your database. You'll need to create a backup using MySQL administration tool such is phpMyAdmin
2. Content of /upload folder
3. Content of /public/avatars, /public/logos and /public/projects_icons folders

That's it. Everything else can be restored, but this is the actual data that you need to back up.
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avatar Nirav M. Dev Jan 27. 2010. 1:31 am #5
Default Backup module backs up your entire activeCollab data every day. You can also specify how many backups you want to keep.

We developed a hack that will perform incremental backup - saving a lot of space and CPU usage. This hack is especially useful as your activeCollab usage grows. A side benefit is that the backup folder name remains the same throughout all the updates. So you can even easily automate downloading it to your local machine.

You can learn more about Incremental Backup hack here.
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avatar bullynj Mar 12. 2010. 9:22 pm #6
how can I figure out where the local copy ison my server?
avatar Ilija Studen Staff Mar 13. 2010. 2:54 am #7
Hello bullynj,

Local copy of what? activeCollab installation? Or?
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avatar bullynj Mar 13. 2010. 7:59 am #8
A backup copy that i can save on my computer in case my server goes down or crashes
avatar Ilija Studen Staff Mar 13. 2010. 8:33 am #9
Backups created by activeCollab's Backup module are stored in /work/backup folder of your activeCollab installation.

Where your activeCollab is installed depends on your web server and how it's configured (there's no single place where it can be installed). You can search for ActiveCollab.class.php file for example to see where it is.
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avatar dale.youngman Pro Mar 17. 2010. 12:13 am #10
I have backups working but would prefer that they were on a different drive. Do I need to hack a config file somewhere to change the path?
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