All Features in One Place

Active Collab has everything you need to collaborate, manage projects, track time, and invoice billable time. Whatever your job may be, we got you covered.

Project Tasks Discussions Files Notes My Work Activity Calendar People Invoices Estimates Time & Expenses Trash Reports Personalization Add-Ons Other

Projects

  • Project Info

    Have a brief project description next to each project.

  • Project Filters

    Find the right project by filtering and sorting the project list.

  • Starred Projects

    Keep your most important projects at the top so they're always at hand.

  • Project Templates

    Save time by creating reusable projects.

  • Unlimited Projects

    Have as many projects as you need.

  • Project Import

    Import your existing projects from Trello and Basecamp.

  • Completed Projects

    Completed projects are kept aside so they don't interfere with current projects.

  • Project Label

    Label projects to indicate their stage.

  • Project Category

    Categorize projects to stay organized.

  • Project Time and Expenses

    Choose on which projects you want to track time and expenses.

  • Project Budget vs Costs

    Set a budget and track how much of it you've spent.

  • Project Progress

    See how many tasks you've completed and how many you have left.

Tasks

  • Task Lists

    Organize tasks into task lists that fit your workflow.

  • Subtasks

    Break down a task into multiple subtasks and assign a different person to each one.

  • Convert Subtasks to Tasks

    If a subtask proves too complex, you can always convert it to a task.

  • Task Description

    Keep a task name short and sweet and put everything in the description.

  • Assignee

    Assign your team member to a task so they know what to work on.

  • Batch Edit

    Save time by editing multiple tasks at once.

  • Filters

    Find tasks easier by filtering them by due date, assignee, or a label.

  • Custom Sorting

    Drag-and-drop tasks and task lists to rearrange their order.

  • Recurring Tasks

    Create same tasks automatically at regular time intervals.

  • Attachments

    Attach files to a task.

  • Download All Attachments

    Quickly download all the attached files from a task.

  • Start and Due Dates

    Set when a task starts and when it's due.

  • Time Tracking

    Track time for each task so you know how much time you've spent on it.

  • Expenses Tracking

    Track expenses for each task so you know how much money you've spent on it.

  • Time Estimate

    Estimate how much time you'll need to complete the task.

  • Task Priority

    Highlight important tasks so they get the attention the deserve.

  • List View

    Use List View to get a comprehensive overview of all the tasks.

  • Column View

    Switch to Column View to move tasks like cards on a Kanban board.

  • Timeline View

    Switch to Timeline View to see how tasks interact a Gantt-like timeline.

  • Duplicate

    Create an identical task from an existing one.

  • Move to Project

    Move a task between projects.

  • Access Logs

    See who and when accessed a certain task.

  • Subscribers

    Subscribe people to a task so they receive notifications whenever something happens.

  • Hide from Clients

    Hide a task you don't want your clients to see.

  • Reminders

    Remind people about a task by email on a selected date.

  • Comments

    Use comments to discuss the task and collaborate with your team.

  • Mentions

    Mention others in a comment to get their attention.

  • History of Changes

    See everything that happened on a task and when.

  • Completed Tasks

    Complete tasks so they don't interfere with your work.

  • Hidable Task ID

    Choose whether you wish to display the task ID or not.

  • Default Task List Name

    Choose how you'd like to call the task list where uncategorized tasks go.

  • Mail to Task

    Create a task from your inbox by sending an email to project's address.

  • Mail to Comment

    Leave a comment from your inbox by replying to a task's notification email.

Discussions

  • Comments

    Start a discussion and get the conversation rolling using comments.

  • Recently Active Discussions

    See at a glance all the new and unread discussions.

  • Attachments

    Attach files to a discussion.

  • Rich Text Editor

    Style text to make scanning and reading easier.

  • Subscribers

    Subscribe people so they get a notification whenever there's a new comment.

  • Convert to Task

    Create a task from the discussion and keep all the conversation.

  • Move / Copy to Project

    Move or copy a discussion between projects.

  • Hide from Clients

    Hide a discussion so clients can't see it.

  • History of Changes

    See everything that happened to a discussion and when.

Files

  • Drag-and-Drop Upload

    Drag-and-drop a file from your computer to upload it.

  • List View

    Get a list overview of all the files.

  • Thumb view

    Get a larger preview of each file.

  • Download Files

    Download files from Active Collab.

  • Hide from Clients

    Hide files you don't want clients to see.

  • File Preview

    View office, video, audio, and text files directly in Active Collab without having to download them.

  • Upload Multiple Files

    Drag-and-drop multiple files to quickly upload them all at once.

  • Dropbox and Google Drive

    Attach files from Dropbox and Google Drive just like regular files.

Notes

  • Note

    Keep project-related info neatly organized in notes.

  • Collections

    Organize notes into collection.

  • Comments

    Leave comments on a note to discuss it.

  • Versions

    See all the changes made to a note and access earlier versions.

  • Hide from Clients

    Hide notes you don't want clients to see.

  • Subscribers

    Subscribe people to a note so they get notifications when there's an activity.

  • History of Changes

    See what happened to the note since its creation.

  • Move / Copy to Project

    Move and copy notes between projects.

My Work

  • Updates

    All your notifications are in one place so you can easily track updates.

  • Mark All as Read

    Mark all updates as read in one click.

  • My Tasks

    All the tasks you're assigned to in one place so you know what to work on.

  • My Time

    All the time records you logged in one place.

  • My Activity

    Everything you did in Active Collab in one place.

  • Add Tasks and Log Time

    Add tasks and time records without having to go to the project first.

Activity

  • Global Activity

    Get an overview of everything that happened in Active Collab.

  • Next / Previous Day

    Catch up with everything that happened on projects the day before.

  • Pick a Day From Calendar

    See exactly what happened in your Active Collab on a particular date.

Calendar

  • Custom Calendar

    Create custom calendars to keep events separate from projects.

  • Events

    Add an event to a calendar to note down meetings or other important dates.

  • Share Calendar

    Share a calendar with your team members and clients.

  • iCal Export Feed

    Export to Google Calendar, OS X Calendar, Outlook, or any application that supports iCalendar feeds.

  • iCal Feed for Projects

    Import project task and task list dates into your favorite calendar app so you can see what is coming up.

  • Color Coding

    Choose the color you want to display different calendars in.

  • Recurring Events

    Automatically create events that repeat each month, week, or some other time interval.

  • Event Note

    Add a note to an event so you don't forget important stuff.

  • Projects in Calendar

    All your project tasks and tasks lists appear in the Calendar so you know what's coming next.

  • Project Filters

    Choose which projects you wish to display in the Calendar.

  • Display Preference

    Display only the stuff you need, in one click.

  • Task Edit

    Directly edit a task from the Calendar.

People

  • User Roles

    Assign different roles and control what other people can do in Active Collab.

  • Unlimited Clients

    Invite and collaborate with as many clients as you want.

  • Member Overview

    See a team member's all assigned tasks and their time logs.

  • People List

    See who has access to your Active Collab, their email, and what they can do.

  • Invite People

    Invite new team members and clients whenever you want.

  • Replace User

    Replace a user so their tasks get reassigned to someone else.

  • Companies

    Organize clients into different companies and bill them.

  • Company Contact Details

    Save contact details for each company and use it for invoicing.

  • Custom Hourly Rates Per Company

    Use different hourly rates, depending on who you work for.

  • Company Invoices

    Access all the invoices you created for the company from their profile page.

  • Teams

    Organize people into teams so you can invite and mention them faster.

  • Archive

    Archive users who no longer use your Active Collab to keep their data and free member seats.

  • Add to Team

    Quickly add a person to a team.

  • Manage People

    Manage who can access what projects and what they can do.

  • Invitation Link

    Manually invite a new user by sending them the invitation link.

  • Invite Not Accepted Notification

    See who accepted your invitation to Active Collab and logged-in.

Invoices

  • Recurring Invoices

    Automatically send an invoice at regular time intervals.

  • Paid & Canceled Invoices

    Access all your paid and canceled invoices whenever you need them.

  • List / Thumb view

    Choose what view suits you the best.

  • Invoice Status

    Manage your invoices by checking their status and take action.

  • Overdue Reminders

    Set an automatic overdue reminder to gently remind the client to pay.

  • Send by Email

    Create an invoice and send the PDF to your client by email.

  • Online Payment

    Let your clients pay the invoices online with their credit card or PayPal.

  • Mark Payment

    Note how much of the invoice was paid.

  • Download PDF

    Get a PDF version of your invoices.

  • Access Logs

    See who accessed an invoice and when.

  • Cancel Invoice

    You can always cancel an invoice if you made a mistake.

  • Edit Invoice

    You can always make adjustments to invoices before sending them.

  • Private Comments

    Add a private comment to an invoice which only you can see.

  • Invoice Note

    Provide additional information regarding the invoice.

  • QuickBooks Integration

    Create invoices with data from Active Collab and send it to QuickBooks for further processing.

  • Xero Integration

    Create invoices with data from Active Collab and send it to Xero for further processing.

  • Tax Rate Per Item

    Add a tax rate to each invoice item.

  • Second Tax Rate

    Add a second tax rate, if you need.

  • Discount

    Delight your clients with a discount.

  • Item Grouping

    Choose how you wish to group invoice items.

  • Note and Item Templates

    Reuse notes and items you use often.

  • Multiple Currencies and Languages

    Issue invoices to anyone in the world in their currency and language.

  • Due On

    Set a due date to make sure you get paid.

  • Invoice Designer

    Control how you wish your invoices to look like.

  • Default Currency

    Choose the default currency for your invoices.

Estimates

  • Status

    Manage your estimates by their status.

  • Duplicate

    Duplicate an estimate if you need a similar one, and then edit it.

  • Create an Invoice

    Create an invoice from an estimate and send it to get paid.

  • Start a Project

    Use an estimate and its budget as a basis for a new project.

  • Download PDF

    Get an estimate in the PDF format.

  • Won & Lost Estimates

    Access all your won and lost estimates whenever you need them.

  • List / Thumb view

    Choose what view suits you the best.

  • Access Logs

    See who accessed an estimate and when.

  • Estimate Note

    Provide additional information regarding the estimate.

  • History of Changes

    See everything that happened to an estimate and when.

Time & Expenses Tracking

  • Job Types and Hourly Rates

    Define job types and hourly rates so you can make invoices based on tracked time.

  • Billable Time Records

    Choose which time records are billable.

  • Descriptions

    Document each time record, detailing what was done.

  • Hide From Clients

    Choose whether you wish to allow clients to see time records and expenses or not.

  • Expense Categories

    Categorize expenses to stay organized.

  • Timer App

    Track time using our desktop app, which acts as a stopwatch for your tasks.

  • Minimum Time Entry

    Choose the minimum time entry for a time record.

  • Rounding Interval

    Choose how to round time records.

  • Timesheet

    Get a quick overview of all time records on a project.

Trash

  • Restore / Delete

    You always have a second chance before deleting something forever.

  • Filter

    Filter items to find the thing you're looking for.

  • Empty Trash

    Delete everything in trash in one click.

Reports

  • Invoices

    Find and filter all the invoices that meet certain criteria

  • Payments

    Get an overview of all your payments.

  • Uninvoiced

    Get an overview of all your uninvoiced billable time and expenses so you can invoice them.

  • Projects

    Find and filter all the projects that meet certain criteria.

  • Tasks

    Get a list of all the tasks that fill a certain criteria.

  • Projects Timeline

    See all your projects on a Gantt-like timeline.

  • Team Timeline

    See how much work each team member has on a Gantt-like timeline.

  • Workload

    See task distribution across team members.

  • Time Tracking

    Get an overview of all time records across projects.

  • Advanced Time Report

    Find and filter all the time records that meet certain criteria.

  • Expense Tracking

    Get an overview of all expenses across projects.

  • Estimated vs Tracked Time

    See how well you plan projects and estimate time.

  • Project Budget vs Cost

    See how much money you've spent and where it went to.

  • CSV Export

    Export each report's data in a CSV file for advanced data manipulation.

  • Presets

    Save reports you run often so you can always have the latest information in one click.

Personalization

  • Default Language

    Use Active Collab in Dutch, English, French, German, Polish, or Spanish.

  • Profile Photo

    Upload your photo and use it as your avatar.

  • Auto-detect Time Zone

    Active Collab will automatically recognize and use your time zone.

  • Email Notification Settings

    Control how much email you want to receive from Active Collab.

  • Daily Report Emails

    Get a personalized email each morning, which contains everything you need to know that day.

  • Sidebar Background

    Personalize Active Collab with beautiful photos from Unspash.com.

  • Default Home Screen

    Get exactly where you want every time you log in.

  • Date Format

    Choose the date format you're most comfortable with.

  • Time Format

    Choose the time format you're most comfortable with.

  • First Day of the Week

    Choose what's the first day of the week in your country.

Other

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